Events and travel specialist (Ukraine)
Thoroughly plan events, manage all logistical aspects and provide high quality service;
Coordinating teams and partners;
Maintaining financial records and resolving issues in a timely manner to make events as successful and efficient as possible.
Update the list of suitable venues for various events;
Manage and coordinate vendors and all logistical aspects of events;
Provide a high level of service in organizing events and adhere to ordering policies;
Respond quickly to problems that arise and ensure that event procedures are followed;
Handle participant inquiries to ensure smooth interactions and processes are executed in accordance with GIZ regulations;
Maintain records of event related finances including receipts, inquiries, billing and reports;
Plan events with attention to financial, time and security issues;
Act as responsible for travel arrangements for all projects in the cluster, including hotel planning and booking, visa support, insurance and preparation of required documents;
Coordinate transportation vendors and support events such as study tours, conferences, seminars and delegation visits.
Candidates must have experience in event management and travel management;
Good communication skills;
Proficiency in English.
